ULPA: Executive committee Election 2016-17

Update:  The newly elected Executives are listed here

Dear Fellow Postdocs,

We would like to invite nominations for the following Executive Committee positions for the University of Lethbridge Postdoctoral Association (ULPA) for 2016-17. There are 5 positions to be filled:

1. President
2. Vice-President Operations
3. Vice-President Academic
4. Vice-President Social
5. Vice-President Finance

Please see below for a description of each position. The Executive Committee will take the charge from 1^st, October 2016. Please note that you can nominate yourself, but you can only nominate for one position.

In your role as an Executive Committee member you will be steering the continued development of the ULPA and it’s support for and representation of all Post Doctoral Fellows at the University of Lethbridge. For further information about the ULPA and it’s activities in the past year please visit the ULPA website http://sites.ulethbridge.ca/ulpa/ or feel free to contact any member of the current executive committee.

Nominations are open from today until Monday, the 12^th September, 2016. The nominees will be announced on the 13^th and online polling will be available between 14^th & 20^th September, 2016. Results will be announced at the AGM on 21^st September, 2016.

Please email your nominations to ulpa@uleth.ca 

All nominations should contain the following information:

Name

Department

Email

Nominated position

By sending the nomination through email you acknowledge understanding all the ULPA regulations, terms, and conditions. Please refer to the constitution attached with this email.

Sincerely,

Laura Albrecht,

On behalf of Election Committee ULPA

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Description of the roles of each Executive Member:

President: The President shall preside over all ULPA executive committee and annual general meetings, enforce due observance of the bylaws and act as one of the two signing authorities for the ULPA. The President shall act as the public relations officer and, whenever possible, shall be the ULPA’s liaison to other PDF associations, off-campus groups and government agencies including granting agencies and the public at large. S/he shall be responsible for disseminating information of importance to PDFs; maintaining the ULPA registry and email database of current members and alumni; and presenting an annual report to the Association at the ULPA Annual General Meeting.

Vice-president Operations: The Vice-president Operations of the ULPA shall be responsible for scheduling and taking minutes of ULPA executive committee, ULPA council and ULPA annual general meetings. In the event of absence or illness of the President, the Vice-president Operations shall have the authority to perform the duties of the President. The Vice-president Operations shall be responsible for maintaining the ULPA constitution and bylaws, posting meeting information, booking of meeting rooms and working closely with the other vice-presidents to disseminate information of importance to PDFs.

Vice-president Academic: The Vice-president Academic of the ULPA shall be responsible for the organization of professional career development and ULPA events excluding ULPA meetings. The Vice-president Academic, in conjunction with the administration of the UL, will also oversee setup and maintenance of grievance procedures for PDFs.

Vice-president Social: The Vice-president Social shall plan and execute social events including at least one annual PDF general assembly and regular PDF social gatherings at least once per year. S/he shall ensure that social events follow all applicable rules and laws and ensure all events are advertised to ULPA’s members including email notification at least one week and one day prior, and physical advertisements, such as posters on message boards throughout the UL campus.

Vice-president Finance: The Vice-president of Finance shall be responsible for all financial activities of the ULPA including organizing and directing funding applications, preparation of the yearly budget, receipt of funds due to the ULPA, maintenance and custody of all books pertaining to the ULPA, making all payments, preparing all financial statements and arranging for audit of the books by an auditor. The auditor shall be approved by the ULPA executive committee and shall be a member of the Chartered Accountants of the Province of Alberta. S/he shall act as one of the two signing authorities for ULPA.