strategic roadmap

IT Projects – how does the University decide?

Cartoon people holding jigsaw pieces https://www.google.ca/search?hl=en&site=imghp&tbm=isch&source=hp&biw=1251&bih=687&q=project+managment&oq=project+managment&gs_l=img.3..0i10l10.3444.10120.0.14050.27.16.8.3.4.0.111.863.14j2.16.0....0...1ac.1.35.img..0.27.894.GBMmu68k1k4#facrc=_&imgdii=_&imgrc=PZJoJycWJ2xUzM%253A%3B1r9YRcbd4nyrWM%3Bhttp%253A%252F%252Fwww.globalnpsolutions.com%252Fwp-content%252Fuploads%252F2012%252F04%252Fcartoon-of-mgmt.jpg%3Bhttp%253A%252F%252Fwww.globalnpsolutions.com%252Fservices%252Fnpd-resources%252Fwhite-papers%252Fproduct-vs-project-management%252F%3B1210%3B1104From the University’s three-year-long Enterprise Recruitment and Retention Program, which includes the Student Portal project, the Business Intelligence project, and Strategic Roadmap project, to the three-month-long Canada Wide Science Fair wireless project, Information Technology Services is constantly juggling the number, length, complexity, importance and costs of IT-related projects for the U of L.

In order to determine which projects provide the best value to the University, an IT Projects Committee has been struck to tackle these large and critical decisions. “This is huge – it’s a very big step for IT,” says Chris Roberts, Manager for IT Services’ Project Management Office. “Prior to this, we had to use a ‘best effort’ approach to deciding which projects we had the capacity for, but this is obviously not ideal.”

Purchasing AtTask, a project portfolio management tool, provided a concrete solution to corralling and tracking all IT project requests into one central location. The next logical step was to form a committee to evaluate and prioritize all requests coming to ITS. “Leveraging this tool will help us report and sustain all projects by balancing resources with demand,” Roberts adds.

The IT Projects Committee, which will meet monthly, comprises representatives from across campus: Chris Horbachewski (VP Advancement), Chris Nicol (University Librarian), Charles Jorgenson (Acting Registrar), David Hinger (Director, Teaching Centre), Ken McInnes (Executive Director, HR), Carrie Takeyasu (Executive Director, Financial Services), TJ Hanson (Executive Director, Facilities), Jim Booth (Executive Director, Ancillary Services), along with IT Services reps: Mark Humphries (CIO), Darren Schell (Manager, Transformation), and Chris Roberts.

Roberts says the Committee is hoping to start its intake process later this spring, but further communication and details will follow.