February 11, 2013

Project & Portfolio Management tool selected

Over the last year, the IT Services Project Management Office (PMO) has conducted a project to identify the requirements for an enterprise-class Project and Portfolio Management (PPM) tool.  During this time, many meetings were held to communicate the project objectives and collect  requirements from departments and units across the University, with focus placed on those that conduct projects on a regular basis.  An online survey was also used to collect functional requirements of a potential tool.

Using the results from the meetings and survey, the PMO sent out a request to 14 PPM tool vendors, in Dec 2012, for information and pricing for their PPM solution.  After a rigourous selection process, including demonstrations of a number of the candidate tools, the selection committee chose AtTask Inc. (www.attask.com) as the PPM tool vendor.

Over the next two months, IT Services will work with AtTask to implement and configure the system to our needs.  We anticipate launching the new PPM system on April 1, 2013, after which it will serve as the focal point for project management and project governance in IT Services.

During the implementation of AtTask within ITS, we would be happy to discuss our experience with other units on campus who may be interested in utilizing this tool as well.

For further information concerning the PPM Tool project, please contact Chris Roberts.

IT Services Weekly Update

Critical Services (Banner, Moodle, Wireless, Internet)

All services functioning normally.

KPI Spotlight

The IT Services project register is used to track project initiatives within IT Services and ROSS (Student Information Systems):

Active Projects: 32

Proposed Projects: 10

Projects completed within the past year: 67

Service Improvements

The Registrar’s Office noted that students were having difficulty locating the Academic Calendar.  A new link has been added to the Home Page to facilitate access.

academic_calendar_link